Multiple users can edit Word, Excel, and PowerPoint documents in real-time, even if the files are labeled as sensitive. The feature was originally accessible in Office for Windows, macOS and web. With the addition of Android and iOS, this feature is now accessible on all major platforms.
Microsoft has indicated that this feature is designed to help enhance the productivity of remote workers. How does this feature work? Office mobile apps will grant access to a user whenever they want to make changes to a protected file, then encrypt it when done. Although the IT admin should first enable the Co-authoring for files with sensitivity labels option via the Microsoft Purview compliance portal.
Protected documents are those assigned a sensitivity label with rights-management based encryption. Protected documents stored in SharePoint Online and OneDrive for Business are unencrypted to allow system services like Microsoft Search and Data Loss Prevention policies to access both document metadata and content. Encryption is applied when users download documents.
To co-author sensitive materials, users must go through two processes. Microsoft explained them in a Tech Community post.
Install or upgrade Office Mobile, Word, Excel, or PowerPoint for Android to version 16.0.14931 or higher or iOS to version 2.58.207 or higher.
In the Microsoft Purview compliance portal, ensure that the ‘Co-authoring for files with sensitivity labels’ feature is enabled for your tenant (Global admin rights needed). If you have already activated this setting, the functionality will begin running instantly for the Office programs listed above.
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